The inventory is invisible
Nobody has a current list of what is bookable. Gyms and fields are tracked somewhere; the two hundred classrooms, the theater, and the cafeteria are not.
For school districts
Your buildings belong to the community. Opening them should not cost you a department.
Districts hold more rentable space than any other public owner - and the least administrative capacity to manage it. Metro-Tec closes that gap.
What usually goes wrong
Not because anyone is doing a bad job - because the job was never given a system.
Site staff are the bottleneck
Every request routes through a site administrator or secretary who is doing this on top of their actual job, by email, from memory.
The rates are inconsistent
Two comparable groups pay different amounts at different sites because the rate lives in a PDF that was last revised in a previous administration.
Nobody can answer the board
When someone asks what community use costs the district or earns it, the answer is assembled by hand, and it is different every time.
What changes
One inventory, every site
Catalogue every bookable space across every campus - gyms, classrooms, theaters, cafeterias, multipurpose rooms, fields, stadiums, and pools - and decide per space whether it appears publicly, internally, or not at all.
See the spaces we coverCommunity groups serve themselves
Approved organizations register, see real availability, and submit requests without a phone call to a school office. Requests land in one queue, not twelve inboxes.
See how rentals workOne rate schedule, applied automatically
Set your board-approved rates once - by space, by time of day, by group category - and every booking prices itself. Rate changes carry an effective date; issued invoices keep the rate they were billed at.
See rate structuresNumbers you can take to the board
Utilization by site and space, revenue by organization, approvals and denials on the record. The cost-recovery conversation starts from data rather than anecdote.
See the reportingBuilt for how districts are actually organized
✓Role-based access so district staff, site administrators, and community groups each see only what belongs to them
✓Per-site operating hours, calendars, and blackout dates - so the schedule respects each campus rather than averaging them
✓Insurance minimums, signed terms, and your own registration questions enforced uniformly across every site
✓A complete audit trail on approvals, denials, and displacements, for the times a decision gets questioned
✓Separate instances available where departments bill and administer independently
✓Direct and indirect cost recovery supported through group rates and overhead allocation
California districts operating under the Civic Center Act typically need to show that charges reflect direct costs, or direct plus indirect costs, depending on the user category. The rate structures and utilization reporting are built to support that distinction - we are happy to walk through how districts configure it.
Start with one site or the whole district
Tier 4 is built for district-scale inventory and renter counts. Very large districts - several hundred bookable venues - are scoped individually.